Administrative & Office Assistant – Italian Speaker (Part-Time, CDD 12 months) (m/f)

Administrative & Office Assistant – Italian Speaker (Part-Time, CDD 12 months)
Bridel, Luxembourg
Part-time: 20 hours/week (4 hours/day)
Salary: Based on experience
Start date: September 1st 2026
About us
Welcome to SUD – Slice of Italy, where we bridge the gap between the finest Italian
food producers and the European market.
SUD is a fast-growing B2B food brokerage and brand management company helping
Italian manufacturers expand across Europe in both Retail and Food Service channels.
We specialize in bakery and dairy products, managing both proprietary brands—such
as BELLA ITALIA—and private label projects for some of Europe's leading retailers and
distributors.
From our offices in Luxembourg and Paris, we coordinate an international network of
producers, logistics partners and customers across more than 10 European countries,
ensuring that premium Italian products reach the market efficiently and reliably.
At SUD, we combine the agility of a startup with the ambition of an international
business. Every team member has the opportunity to take ownership, contribute
directly to the company's growth and develop professionally in a dynamic and
entrepreneurial environment.
Role mission
You will support the company's daily administrative and office activities, ensuring that
documents, invoices, expenses and internal processes remain accurate, organized and
up to date.
Working closely with the Operations Back Office Specialist, you will help maintain an
efficient administrative environment, allowing operational teams to focus on
customers, suppliers and logistics.
This role is ideal for someone who enjoys organization, attention to detail and
supporting a growing international business behind the scenes.
Key responsibilities
Administrative Support
• Organize and maintain digital and physical company documentation.
• Archive contracts, certificates, invoices and operational documents.
• Prepare standard administrative documents and templates.
• Ensure customer and supplier files remain complete and updated.
• Maintain an organized filing structure across shared company folders.
Accounting & Finance Support
• Collect and organize supplier invoices.
• Perform first-level checks on incoming and outgoing invoices before validation.
• Prepare monthly expense reports and reimbursement documentation.
• Collect receipts and supporting accounting documents.
• Prepare documentation for the external accountant.
• Maintain accurate accounting archives and document records.
Office Management
• Manage office supplies and administrative purchases.
• Support travel arrangements and meeting organization.
• Maintain shared administrative documents and internal templates.
• Coordinate routine administrative requests from the team.
Documentation & Compliance
• Keep certifications, legal documents and company records properly archived.
• Monitor document validity and expiry dates.
• Prepare documentation requested by customers, suppliers and authorities.
• Support the preparation of internal and external audits (BIO, customer audits,
certifications).
• Maintain internal procedures, checklists and operational documentation.
Profile
Required
• First professional experience (internship or 1–2 years) in administration, office
support or back office.
• Italian (native or fluent).
• Good command of Microsoft Office package.
• Excellent organizational skills and strong attention to detail.
• Comfortable working with digital tools.
• Reliable, accurate and well organized.
Nice to have
• French, German and/or English.
• Experience with ERP or accounting software.
• Experience in a small or medium-sized international company.
• Interest in food, logistics or international trade.
Mindset we are looking for
• Highly organized and methodical.
• Curious and willing to learn.
• Positive and proactive attitude.
• Reliable and discreet.
• Team player with a service-oriented mindset.
Why join us
• Join a fast-growing international food company with ambitious expansion plans.
• Gain direct exposure to European retail and food service markets.
• Work in a dynamic, entrepreneurial and multicultural environment.
• Learn alongside experienced professionals across operations, logistics and
international trade.
What success looks like after 6 months
After your first months with us, you will:
• Keep administrative documentation organized and easily accessible.
• Manage expense reports and accounting documentation accurately and on time.
• Support smooth communication with the external accountant.
• Ensure invoices and supporting documents are properly filed and tracked.
• Contribute to maintaining an efficient, well-structured office environment.
• Become a trusted administrative support for the entire team.